Accounts Payable (Non-Student)

The accounts payable department is responsible for processing disbursements and issuing checks to all vendors for services and supplies provided to Bloomsburg University, as well as travel reimbursements to all employees. Payments are made in accordence with established Spending Guidelines for Public Funds as well as Travel Policies and Purchasing Card policies where applicable. Payments are processed every Monday, Wednesday and Friday, except during holidays.

VENDORS

Vendor payments - Bloomsburg University requires all vendors have a completed W-9 form on file before payment can be made. Vendors will be contacted if A/P receives an invoice for payment but cannot process due to lack of a W-9.

Vendor ACH Option - Vendors have the choice of receiving payment via ACH instead of by check. This option improves processing time and the vendor will have their payment in their bank account faster than with the traditional check method. Sign up for ACH payments today!

FACULTY/STAFF

Miscellaneous Request for Payment (MR)

An MR can only be used to make a direct payment when the use of a Purchase Requisition (PR), Rush Order (RO), travel card or purchasing card is not appropriate . Use of an MR is not permitted for food purchases, contracted services or travel reimbursements. Before submitting an MR to A/P, a funds reservation must be set up, receipts attached and all necessary approval signatures obtained to ensure accurate and timely payment. Note: There should be no direct reimbursements to employees . All stipends or payments for services performed must be processed through the payroll office.

Taking students off campus?

Please review the Off Campus Student Field Trip Guidelines so you know what paperwork and approval forms need to be filled out prior to event to ensure compliance with regulations and proper reimbursement of expenditures (if any). Please contact A/P with any questions before taking students off campus.

Please use the Forms link for the following:

• Miscellaneous Request for Payment
• Vendor W-9
• Vendor ACH Authorization
• Tax Exempt Certificate

Purchasing Card Information

The Bloomsburg University Purchasing Card is an internationally accepted Visa credit card issued to authorized University personnel to be used for business purposes. It is primarily designed for small dollar purchases of goods and supplies and will eliminate the use of requisitions and purchase orders related to these items. Please see the policy link for detailed information in the use of the pcard.

All purchasing card statements are audited for adherence to the university's Purchasing Card Policy, as well as the established Spending Guidelines for Public Funds. Purchasing card statements, along with all receipts and approvals, must be submitted to Accounts Payable (see pcard reconciliation instructions) during the first week of the month following the cycle cut off date. Pcard holders will be sent a reminder each month when the statement is due (see annual reporting schedule). Make an appointment for purchasing card reconciliation training.

To request a card, please fill out the attached form and send to Evanna Nolte at enolte@bloomu.edu. Additionally, if you need to add a fund center to an existing card, or if you have logon issues, please contact Evanna Nolte at (570) 389-4313 or by email.